Dashboard
Live snapshot of the bid pipeline.
Bids by Status
Pipeline by Sector
Opportunity Ranking — Live Bids
Monthly Revenue Forecast (DHSS S-Curve)
Live Bids Timeline
Enter Contract Value, Go-Ahead % and Win %. Tender Costs, Success %, Weighted Value, and Bid Review date auto-calculate.
| Bid ID ▴▾ | Project ▴▾ | Client ▴▾ | Sector ▴▾ | Status ▴▾ | CV (FJD) ▴▾ | Tender Cost | Go % | Win % | Succ % | Weighted | Submission ▴▾ | Bid Review | Construction | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Totals | ||||||||||||||
Actions
Seven actions per bid, due dates back-calculated from submission. Overdue rows are red; this-week rows are amber.
| Bid | Project | Sector | Action | Due | Days | Owner | Status | Notes |
|---|
Opportunity Ranking
Score each criterion 1 (poor) → 5 (excellent). Weighted PA & SP scores plot on the bubble chart. Click Score to edit a row.
| Bid ID | Project | Status | Contract Value | PA Score | SP Score |
|---|
Revenue Forecast — DHSS S-Curve
Cash flow modelled with the Hudson DHSS expenditure formula
y = S [x + Cx² − Cx − (1/K)(6x³ − 9x² + 3x)].
Each bid is spread across its construction period using its selected curve (Standard / Front-loaded / Back-loaded).
Monthly Cash Flow
Archive
Won, Lost or Withdrawn bids past the archive trigger window. Use the button below to move flagged bids out of the live Timeline.
Flagged (still in Timeline)
| Bid ID | Project | Status | CV | Submission | Days Since |
|---|
Archived
| Bid ID | Project | Client | Sector | Status | CV | Submission |
|---|
Cost Library
Multi-project historical rate database.
📥 Import cost library workbook
Upload the master PBS_Cost_Library_vN.xlsx (the SharePoint copy Ana maintains). This replaces the entire cloud library that AI estimating and line pricing run against — do it after each big submission is added to the master.
🔍 AI semantic search (Claude Haiku 4.5 · ~3-8s)
Describe what you're pricing in plain English ("exposed concrete stair, 3m run, Suva") — Claude ranks the most relevant rates across all four library tables.
| Project | Year | Trade | Sub-section | Description | Qty | Unit | Rate (FJD) | Total | Context |
|---|
| Project | Year | Trade | Composite Item | Components | Rate | Unit | Low | High | Notes |
|---|
| Project | Year | Trade | Cost (FJD) | % of project | GCA | $/m² GCA | Notes |
|---|
Library Headlines
| # | Trade | Projects | Avg $/m² GCA | Min | Max | Avg trade cost (FJD) | Notes |
|---|
| ID | Project | Location | Type | GCA (m²) | Tendered (FJD) | $/m² GCA | Year |
|---|
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Workflow
Stages in dependency order. A locked stage names what it is waiting for; the folder each deliverable is filed to is shown on the right.
Price ledger
Every movement, with the reason it moved. Append-only — nothing here can be edited or deleted.
Project Details
Workflow Status
📥 Import deep-analysis outputs (xlsx)
Drop xlsx files from external deep-analysis runs — requirements_register, RFI_Register, Conceptual_Estimate, Tier1_Tender_Review — and the data flows into this bid's tabs. Format is auto-detected by sheet structure.
Pursuit Skills (via Cowork)
Click Copy prompt, paste into a new Cowork conversation with the relevant skill installed, attach the bid documents. The orchestrator at the top runs all three phases for you in one shot.
★ Run the full Initial Offer Assessment ORCHESTRATOR
Runs pbs-initial-offer-assessment — indexes the project, builds the conceptual estimate against the cost library, then produces the Go/No-Go decision pack, all in one workflow with smart re-run detection. Use this for a fresh tender.
1. Index this tender package
Runs pbs-project-indexer only — produces CLAUDE.md, project.md, drawings.md and the requirements register. Use when you just need the indexing phase.
2. Run the conceptual estimate
Runs pbs-conceptual-estimate against the requirements register and the cost library — produces a priced estimate with confidence tiers per line.
3. Generate the Go / No-Go pack
Runs pbs-bid-review only — produces the one-page Excel + 5-slide PPT decision pack. Fills in the Go/No-Go tab below.
📁 Pull from SharePoint
Copies a tender folder straight into this bid — no downloading and re-uploading. Paste the folder link from SharePoint (the address bar or a copied share link, either works). Subfolders come too, and re-running picks up anything Ana has added since.
🧠 Deep Tender-Pack Ingestion
The thorough pass: Claude (Opus) reads the full pack — specs, schedules, BoQs, addenda — and builds the requirements register plus scope summary, flags and RFI candidates. Runs as a background job (several minutes per pass). PDFs only — oversized drawing sets are split on upload, and large packs run in multiple passes, automatically.
📐 Drawings Index
Reads every sheet of the selected multi-page drawing PDFs one at a time — sheet number, discipline, scope by trade, measured quantities, and cross-sheet coordination issues. Included in the full run; large sets continue automatically across passes.
Requirements register, normally produced by the pbs-project-indexer skill. Paste rows here or import a CSV from the generated requirements_register.xlsx.
| Ref | Trade | Description | Qty | Unit | PBS Delivery | Spec Ref | Notes |
|---|
💰 AI Line-Item Pricing
Prices every requirement line against the unit-rate cost library (background job, a few minutes). Library candidates are shortlisted per line; unmatched lines get flagged allowances.
Go / No-Go decision pack — the 18 fields from pbs-bid-review. Edit any field; the recommendation at the bottom feeds back into the Tender Tracker.
🤖 AI Bid Review (Claude Haiku 4.5 · ~5-15s)
Run an AI-assisted bid review against PBS's commercial profile and Fiji construction context. Produces a draft recommendation, top risks, must-clarify-with-client items, and commercial flags. Director must still make the final call.
Library-driven conceptual estimate. Generate one with Claude below (async, grounded in the cost library), or use the quick benchmark lookup.
🤖 AI Conceptual Estimate
Runs as a background job: Claude (Opus) prices the bid trade-by-trade against the cost library — benchmarks, composites and comparable projects — with confidence tiers per line. Takes 1–3 minutes.
Quick benchmark — GCA × library $/m²
Recorded estimate
Methodology document for this bid — your construction approach, sequencing, plant, key resources, programme. This is what gets submitted as part of the bid pack.
🏆 Win Themes (Stage 1.5) (Claude Haiku 4.5 · ~10-20s)
3–5 strategic themes that drive the methodology, cover letter, and Letter of Offer. Every downstream artefact should reinforce these themes. Bid Manager drafts, Commercial Manager signs off.
Subcontractor packages — track which trades you're sending out, the selected subbie, awarded amount, and status. Lines up with the 4. Procurement folder in SharePoint.
📦 AI Procurement Packaging
Splits the register and estimate into RFQ-ready trade packages — each with a PBS budget, scope text you can send to bidders, interfaces, and risks. Then level the quotes that come back: VAT normalised, exclusions surfaced, compared against the budget.
| Package | Scope | Selected Subbie | Awarded (FJD) | Status | Notes |
|---|
| Ref | Raised | Subject | Query | Response | Status | Due |
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Actions for this bid only. Owner / status / notes save back to the global Actions tab.
| Action | Due | Days | Owner | Status | Notes |
|---|
Settings
Reference lists and key parameters. Changes save automatically.
Account
Users in this organisation
Invite teammates and assign roles. viewer = read-only · director = read + record Go/No-Go + RFIs · estimator = full bid + cost library · admin = everything including settings + users.
| Name | Role | Privacy Officer | Joined |
|---|
Recent activity (audit log)
Every change made in TenderPath — who, when, what changed, old and new values. Stored permanently. Visible only to admins / owners.
| When | Who | Action | Table | Summary |
|---|
Click any row to expand and see the full field-level diff.
Key Parameters
Action lead times (days before submission)
Reference Lists
Add / remove items to change dropdowns app-wide.